Information about the collection and distribution of your personal data for the application / recruiting process at MAXON


Thanks for your interest in working at MAXON. MAXON processes your personal data that you make available to us in the application/recruiting process. To start the process, you are required to make personal data available to us that is necessary or required by law to continue the process. If this data is not supplied, it is not possible for us to complete the application/recruiting process.

This data includes:

  • Identification information, including first and last name;
  • Contact information, including home address, phone/mobile/fax number, email address;
  • Sex, date of birth, citizenship, in as far as this is supplied in your application.
  • Information about previous employers, including starting date, job description, department and division, place of work, work time (part-time/full-time), information about preferred function;
  • CV, including education, work experience and references;
  • Certain health information (only in as far as required by law);
  • Notes taken in conjunction with your interview;
  • Assessment results

Internal departments will have access to your personal data for processing your application/recruitment.

a) Internal departments:

  • Human resources
  • Bookkeeping
  • Respective potential supervisor

b)   External service providers:

  • IT services (data centers)
  • Possibly tax advisor for clarification of tax questions

If you have additional questions about individual recipients, please contact us at: job(at)maxon(dot)net 

The transfer of data to a country outside of the European Union will basically not take place. However, if you apply for a position in our office in Canada or such a position should come into question for you, we will forward your application to the respective department head at our MAXON Computer Canada Inc. office. The servers on which your data is saved are all located in Germany and underlie German and European law.

Your personal data will be saved for the duration of the application/recruitment process and for the fulfillment of legal requirements, after which your data will be deleted unless it is required for further processing for:

  • fulfillment of trade and tax retention requirements
  • evidence within the scope of legal statute of limitations.

 

The collection and processing of your data is done on the following legal basis:

Processing of data for the purposes of employment (Art 26 (1) BDSG)

Within the scope of the application process, it is necessary to complete the following tasks. 

Receipt and processing of applications via email by our human resources department, pre-selection by HR for specific departments, making contact for the purposes of making an appointment for an interview, making contact for the purpose of confirmation or rejection. 

Employees’ personal data may be processed for the purpose of employment if it is necessary for employment purposes. Personal data can only be used for the detection of criminal offences if such documented indications justify the suspicion that the affected person committed an offence during employment, the processing for detection is necessary and the protection-worthy interests or the employee/s does not prevail, and is not disproportionate in particular with regard to the type and extent of the cause.

Based on consent provided by you (Art 6 (1a) GDPR, Art. 26 (2) BDSG)

If you consent to us the collection, processing and transfer of specific personal data, this consent establishes the legal basis for the processing of your data.

You can revoke your consent at any time. This also applies to consent given us prior to May 25, 2018. A revocation does not affect the legality of processing prior to revocation.

Fulfillment of legal obligations (Art.6 (1c) GDPR) or for the public interest (Art.6 (1e) GDPR)

As a company, we underlie various legal obligations. The processing of personal data may be necessary to fulfill these requirements.

Based on justified interest (Art. 6 (1f) GDPR)

In certain cases, we process your data to protect our justifiable interests.

Examples for the processing of data based on justifiable interests are: building and property security

Your rights

Each person affected has the right to information in accordance with Art 15 GDPR, the right to correction in accordance with Art 26 GDPR, the right to deletion in accordance with Art 17 GDPR, the right to restriction and processing in accordance with Art 18 GDPR, the right to revocation in accordance with Art 21 GDPR as well as the right to data portability in accordance with Art 20 GDPR. For the right to information and deletion, the restrictions in accordance with §§ 34 und 35 BDSG apply.

Furthermore, you have a right of appeal with your respective data protection authority (Art. 77 DS-GVO in conjunction with § 19 BDSG).

In accordance with Art 21 (1) GDPR, you have the right, for reasons arising from your specific situation, to object to the processing of corresponding personal data that was collected based on Art. 6 (1e) (processing of data in the public interest) or Art 6 (1f) (processing of data to protect justifiable interests), which also applies to profiling based on this provision.

In case of revocation, we will no longer process your personal data unless we can prove protection-worthy, essential reasons for further processing that outweigh your interests, rights and freedoms, or the processing serves the assertion, exertion or defense of legal claims.

 

Responsible entity:

MAXON Computer GmbH

Max-Planck-Str. 20

61381 Friedrichsdorf, Germany

Represented by the management: David McGavran

 

You can contact our Data Protection Officer at:

Christoph Kluss, Rechtsanwalt

Haaß & Kluss

Martorffstr. 5

60320 Frankfurt am Main, Germany

Telefon: +49 69 562095

Email: datenschutzbeauftrater(at)maxon(dot)de